Code Name
Create a master plan with all the steps necessary for holding a meeting or seminar on careers in hospitality management.
DEVELOPING THE CONFERENCE MASTER PLAN
This entails the joint efforts of the conference manager, the chairperson of the conference, the planning board of the conference, the society officers and the executive board of the society (Potvin, 2012).
Establishing a Planning Timetable
To manage work and make sure that planning meetings take place, publications handed out, speakers chosen, and conference plans need follow the appropriate order (Povtin, 2012)
Assessing Meeting Objectives and Developing a Method of Approach
Usually, long-range planning would have been conducted by society officers, the executive board of the society, as well as the (Potvin, 2012).
Selecting the Conference Theme
The central point for the technical program is the conference theme and it serves to incorporate the different subject sections of the conference into a coherent whole (Potvin, 2012).
Determining the Approach to the Technical and Social Programs
The general approach to the technical program ought to be decided next: to incorporate lessons, as well as roundtables and panels of papers (Potvin, 2012).
Planning for Student Involvement in the Conference
In case the society possesses student members, a segment of the conference planning might concern means of getting the students involved in the conference program and encourage them to go to the conference (Potvin, 2012).
Establishing Policies and Guidelines for Gifts and Exhibits
At this point of planning, particular decisions ought to be made concerning requesting industry gifts, either as sponsorships or grants of breaks or social occasions (Potvin, 2012).
Setting Audiovisual Equipment Policy
Decissions ought to be made concerning the provision of audiovisual devices and also concerning a policy for charging authors for special equipment or last-minute demands (Potvin, 2012).
Planning Conference Publicity and Publications
Decisions ought to be made regarding publicity and publications (Potvin, 2012).
Preparing a : Determining Sources of Funding and Projecting Costs
A mixture of sources funds the expenses of operating an annual conference (Potvin, 2012).
Part 2: Create a plan for a local event in your area. List all the headings and formulate a budget. Please no less than 2 pages for Part 1 & 2
SAMPLE EVENT PLAN
Nam eof Event: 5km Fun Run/Walk
Sponsor of event: California Association of Running Clubs
Coordinator of event: Jane Doe
Saturday November 6th 2009
8:00a.m. – 12:00p.m.
Location: Macdonald Trail, and Anthony Chabot Regional Park
Event Timeline
8:00 a.m. -9:00a.m.-Volunteer Water Stations Set Up/Participant check-in
9:00 a.m. -Run/Walk Begins
11:00 p.m. -Run/Walk Ends
11:00 p.m.-12:00 P.M. — Refreshments served/Volunteer Water Stations Break Down
12:00 pm –Event Concluded
Event Sponsor
California Association of Running Clubs is a non-profit organization that aims to unite the running community. It is an event that is open to the public regardless of they are or are not members of a running club (East Bay Regional Park District, 2013).
By this point, the participants ought to have been registered. We are anticipating approximately 100 applicants and the registration fee is $20. The run/walk shall go 2.5-mile on one direction and then turn around and retrace the path taken on the way back. It shall start at the Macdonald Staging region and two water stations shall be set up on the trail (East Bay Regional Park District, 2013).
Emergency Action Plan
Every participant is needed to sign-out before departure. We shall have a last walker on the trail, who will wait for the last participant to start. All water stations shall be equipped with walkie-talkies together with a first aid kit (East Bay Regional Park District, 2013).
The Budget
Expense Description
Estimated Cost
Actual Cost
Explanation/Notes
Printing Flyers
Printing Registration Forms
Printing Sponsorship Forms
Printing Brochures
Postage
Runner Bibs
Winner Medals
T-shirts
Equipment Rental
Facility Fee
Insurance Fee
Food for Runners
Drinks for Runners
Signs
Misc.
EXPENSE TOTAL
Income Description
Estimated Income
Actual Income
Explanation/Notes
Sponsorships
Registration Fees
Donations
Misc.
INCOME TOTAL
Funds Raised
Estimated Funds Raised
Actual Funds Raised
GRAND TOTAL
References
East Bay Regional Park District. (2013, April 16).Sample Event Plan. Retrieved from http://www.ebparks.org/activities/permits/bookingspecialevents/sampleeventplan
Potvin, J. H. (2012). Planning and Organizing an Annual Conference. Journal of The American Psychiatric Nurses Association.
